MEDI Solutions

Smart AP

A large Maryland public school system implemented MEDI Smart AP solution to automate their invoice processing system. The prior paper based system suffered long routing and approval times. This was, of course, exacerbated by department heads located in remote offices. Invoice approvals often took days as the documents had to be physically transported between offices across the county which slowed down their productivity and ultimately cost them.

Many school systems are experiencing the same types of disorganization, difficulty, and frustration, but MEDI can offer solutions that will make things different. Our solutions are designed to meet the needs of our public school system clients so that they can focus their energy on creating an enriching learning environment instead of worrying about their accounts payable processes.

What can Smart AP do for you?

With the MEDI Smart AP solution, Intelligent capture software automatically scans, interprets, and validates invoice information which eliminates 90% or more of the keystrokes that used to slow the process down. Invoices are then routed through a digital workflow that streamlines the approval and denial process. Smart AP is integrated with Lawson, allowing for data to be exchanged between the systems. Our software is also ready to be integrated with SAGE, Dynamics GP, and SAP. With Smart AP, all of the data is working together to create a more effective and efficient environment for school systems to utilize.

Smart AP Intelligent Data Capture – Invoice Processing – Workflow and Routing

Integration with SAGE/Dynamics GP/Lawson/SAP – Document Management

Contact MEDI when you need efficient solutions.

MEDI offers a wide variety of services to meet your business’s needs. We can convert your paper documents into digital, automate your accounts payable, provide you the equipment you need, and support you through every step of the process. When you’re ready to take your business from physical to digital, contact us. We’ll make sure that you have all the tools you need to make your business run smoothly.

Smart GOV

Like many government agencies, Maryland health departments have accumulated large amounts of paper records that have no backup. These documents are an essential to the continued success of these agencies, and without them, serious problems can and will arise. This includes patient records, a variety of permits, and environmental records – all of which are permanent records that must be included in a disaster preparedness plan. In the event of a disaster, everyone must be ready to step up and move into action. Without an efficient document system, action can be delayed and loss can worsen. Additionally, these documents must be protected and secured to ensure the ongoing sanctity of the organization’s procedures.

What can Smart Gov do for you?

Numerous Maryland public health departments utilize MEDI Smart Gov solutions to capture, manage, distribute, and archive their critical documents. The security of these documents is our utmost priority and you can be assured these documents are well protected with passwords and/or encryption as required.  The Smart Gov Document Management Software is integrated with clinical EMR and other health department databases so that action plans can be deployed swiftly and accurately.

MEDI has scanned millions of health department documents from numerous counties – and placed the images in the Smart Gov Document Management Software for instant retrieval.

Smart Gov Document Disaster Recovery – Workflow – Document Archiving – eForms

On Prem and Cloud based Document Management

Contact MEDI when you need efficient solutions.

MEDI offers a wide variety of services to meet your business’s needs. We can convert your paper documents into digital, automate your accounts payable, provide you the equipment you need, and support you through every step of the process. When you’re ready to take your business from physical to digital, contact us. We’ll make sure that you have all the tools you need to make your business run smoothly.

 Smart HR

When faced with the increasing space limitations in a growing county, a public school system with more than 5,000 employees turned to MEDI’s Smart HR solution to solve their mounting paper problem. File cabinets and documents filled rooms, spilled into hallways, and into the warehouse where the files were kept. They were extremely difficult to find and organize.  When documents are stored in hallways and warehouses, the documents are vulnerable to prying eyes. This can be very dangerous from a security standpoint. Now, fully digitized records are only seconds away in the Smart HR document management system, now compliant with HIPPA, and with a complete audit trail. The next phase of the project will include workflow, eForms, and checklist functionality to the application process. To help move that mountain of paper MEDI converted truckloads of files, freeing space, adding security, and improving access.

A large energy company recently acquired multiple companies and was faced with the challenge of managing the personnel records of hundreds of employees from each location.  A daunting task to say the least! Using the old system, it could take days or weeks for the HR staff to pull a copy of a page from an employee’s personnel file.  With MEDI’s Smart HR Solution, the HR staff can now retrieve documents in seconds and distribute them via e-mail, fax, or paper.  The personnel files were scanned, processed with OCR (optical character recognition) and stored on multiple servers for rapid access and redundancy.  Phase 2 includes transferring the files to the cloud for remote access.

Smart HR eForms – Checklist/Onboarding – I-9/HIPPA Compliance

Advanced Document Access/Security – Application Integration – Document Management

Contact MEDI when you need efficient solutions.

MEDI offers a wide variety of services to meet your business’s needs. We can convert your paper documents into digital, automate your accounts payable, provide you the equipment you need, and support you through every step of the process. When you’re ready to take your business from physical to digital, contact us. We’ll make sure that you have all the tools you need to make your business run smoothly.

Smart MFG

A global manufacturer of refrigeration equipment had a problem – how were they to support thousands of custom refrigeration hardware installations all over the world?  Each of their systems are custom built and can last for decades. When a system needs parts, getting technical information to the right people at the right time is critical, and their paper based environment was not helpful. Requests would come in from the field, files had to be pulled, and information was relayed, sometimes taking days. Smart MFG solved that by providing MEDI Document Management Software installed in the cloud – so support personnel can directly access the manufacturing as-built documents themselves, anytime and from anywhere there’s an internet connection.

To reduce the financial impact of scanning decades of manufacturing documents, MEDI crafted a program where over a five-year span, terabytes of images were created from paper and microfilmed records.

Smart MFG Cloud based Document Management – Version Control

Advanced Document Access/Security – Large Volume Scanning and Conversion

Contact MEDI when you need efficient solutions.
MEDI offers a wide variety of services to meet your business’s needs. We can convert your paper documents into digital, automate your accounts payable, provide you the equipment you need, and support you through every step of the process. When you’re ready to take your business from physical to digital, contact us. We’ll make sure that you have all the tools you need to make your business run smoothly.

Smart CU

Both the largest Maryland Credit Union, and one of the smallest Credit Unions, use MEDI Smart CU. To combat lack of space, challenging access, and inadequate security the large CU employs Smart CU to capture, scan, and index millions of pages of loan application files. At the other end of the spectrum, the smaller CU had compiled years of customer scanned images stored in network folders, making it difficult to quickly store or access files. MEDI’s scalable Smart CU solution solved the problem by providing instant access to any image for both Credit Unions.  Smart CU can help you manage your mortgage loan files, Credit Card application files, signature card collections, and most any paper or digital file.  In fact, one CU customer uses it to manage their wire transfer and garnishment records!

Smart CU Cloud based Document Management – Checklist/Loan files

Large Volume Scanning and Conversion

Contact MEDI when you need efficient solutions.

MEDI offers a wide variety of services to meet your business’s needs. We can convert your paper documents into digital, automate your accounts payable, provide you the equipment you need, and support you through every step of the process. When you’re ready to take your business from physical to digital, contact us. We’ll make sure that you have all the tools you need to make your business run smoothly.

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