HELP IS A FEW FORM FIELDS AWAY!

Whether you're ready to transition from physical to digital, or if you simply have a few questions, fill out the form below, and one of our experienced staff will connect with you right away!

HELP IS JUST A PHONE CALL AWAY!

1-800-731-6334

A paperless office, really?



We have all heard this before, go paperless or going green will eliminate the need for paper. We’ll that is nice in theory but is it actually possible?

Well it depends on what you mean. Going to a paperless Accounts Payable system is possible. Having all your documents stored in digital form is possible. However the wholesale elimination of paper from the workplace I would argue is not in our future, not for a long, long time anyway.

The idea of a paperless workplace should be better framed as, going to a paperless business workflow process and paperless storage. And this makes total sense from an efficiency standpoint. Why would you want to process accounts payable or accounts receivable through a paper based process? Your vendors and your accounting department would love to move into a more efficient process that gets them paid sooner and gets bills paid faster. Plus there is the added and sometimes the unrecognized cost associated with not being in a paperless processing process. This is usually defined as the cost of time wasted.

So let us talk about the “paperless office” for what it really is, making your office more efficient. Leveraging technology to streamline the process, the process is still the same, but now what took a week to process, now takes an hour with technology. Think of all the time saved. What would you be able to get accomplished with 4 extra days?
Here are some things that you can do to get more efficient.

1. Work with your vendors to have them send invoices electronically.
2. Have your existing hardcopy files converted into a digital format.
3. Adopt a DMS (document management system) to stay organized.
4. Work with a trusted partner to implement the DMS system and train your staff on how to use it.

These are just a few simple ways to make your office more efficient. If you would like to learn more ways to make your office more efficient please reach out to us at MEDI, we’ve been working with businesses all across the Mid-Atlantic for 30 years now improving process and making work easier for everybody.

This entry was posted on Friday, June 12th, 2015 at 8:27 am. Both comments and pings are currently closed.

Comments are closed.



Recent News

  • Document Imaging and the Public Sectors need for going Paperless

    Document imaging needs of the public sector has grown significantly over the years.  Historically the public sector has always "had a form for that" and subsequently has needed to store that form.  And with the costs rising and budget shrinking...

    Read More
  • Online forms and the future of document management

    Online forms will revolutionize the document management industry. If they have not already.  What we are talking about are forms that we as customers and consumers fill out for a variety of purposes.  Some common examples are; when we start...

    Read More
  • How can I lower my invoice processing errors?

    Does this sound familiar?  Last month my business lost money because of invoice processing errors.  Let me start at the beginning.  As part of a solution set for our customers, we buy high-end printers and scanners from a distributor for...

    Read More

Get in Touch

Fill out this quick contact form and one of our representatives will be in touch